Stop building invoices.
Start approving them.
Most staffing firms still build invoices manually and chase payments by email. StaffingOS automates everything up to the send — grouping hours, applying rates, and formatting per client — so your back office just reviews and approves.
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The Problem
Most staffing firms are
still doing this by hand.
Every week, someone on your team pulls approved timesheets, manually creates invoices, emails PDFs, waits for responses, and chases late payments with follow-up calls. It's slow, error-prone, and it delays cash flow. None of it needs to be manual anymore.
The automation gap in staffing billing isn't just a time problem — it's a DSO problem, a cash flow problem, and a growth bottleneck. When billing is manual, it can't scale.
Invoice creation is manual and delayed
Days pass between timesheet approval and invoice delivery — pushing out your cash flow window
Payment follow-up depends on people
Reminders go out inconsistently. Late accounts go unnoticed until they become a problem.
No online payment option for clients
Clients who want to pay quickly can't — they're mailing checks or scheduling ACH manually
AR visibility requires manual reporting
Nobody knows the full picture of outstanding invoices without pulling a report — which nobody does daily
What Automation Changes
The capabilities most staffing
firms don't have yet.
StaffingOS automates the entire billing and AR cycle — not just invoice generation, but follow-up, collections, and payment. Step through what that actually changes for your firm.
Eliminates manual invoice building
Invoice ready the moment time is approved.
The moment a timesheet is approved, hours are grouped, rates applied, and a fully formatted invoice is queued for review — specific to that client's template. Your back office approves and sends. That's it.
Eliminates manual chasing
Automated follow-up sequences.
Reminders go out automatically as due dates approach and after they pass — without anyone having to remember. Escalating sequences run on autopilot until the invoice is paid.
Turns AR into guaranteed revenue
Auto-charge X days after due.
For clients on auto-pay agreements, StaffingOS can automatically charge the card or ACH on file a set number of days after the due date — no manual intervention, no awkward collections call.
How It Works
Timesheet approved. Invoice ready
before you open the queue.
The moment a timesheet is approved, StaffingOS gets to work. By the time your back office opens the billing queue, the invoice is already built — grouped, formatted, and ready for a final review.
Timesheet approved
Client or recruiter approves worker hours. Hours lock and billable data flows to billing immediately — no export, no manual entry.
Invoice built automatically
Hours are grouped across workers, bill rates and markup applied, and the client's template rendered — a ready-to-review invoice in the queue.
Back office reviews and sends
Your billing manager gets a clean, complete invoice, formatted correctly. One approval and it's out the door. No building, no math.
AR managed automatically
Reminders go out on schedule. Aging statements generate. Overdue accounts auto-charge per agreement. Your team handles exceptions only.
Platform Capabilities
Every billing edge case your
clients throw at you — handled.
No two staffing clients bill the same way. Pick any rule — it's configured once per client and runs automatically from that point on.
Custom invoice templates per client
Every client gets invoices formatted exactly the way they require — your logo, their PO number fields, their preferred line-item structure, their payment terms. Set it once, it runs correctly every time.
Client Portal Billing
Clients pay invoices
without calling your office.
Your branded client portal isn't just for shift visibility and timesheet approvals — it's also where clients manage their entire billing relationship. View invoices, review aging statements, download history, and pay balances online. All without picking up a phone.
View and download current and historical invoices
Review automated aging statements on demand
Pay invoices online directly from the portal
Set up auto-pay for recurring billing arrangements
Dispute line items inline — no email thread required
Powered By
Billing infrastructure built for staffing.
Integrated natively.
StaffingOS integrates directly with Stitch Workflow — a billing and AR platform built specifically for staffing agencies and employers of record. Their infrastructure handles the complexity. You get the outcome.
Stitch Workflow
End-to-end AR automation for staffing — custom invoice templates, flexible grouping, automated collections, and client self-serve payments. Purpose-built for how staffing billing actually works.
Explore the Full Platform
Nine modules. One platform.
From your first job post to your final billing reconciliation — every module connected, automated, and under your brand.
See the full platform →Ready to See It?
See billing run without the manual work.
We'll walk you through the full billing cycle — from timesheet approval to client payment — in under 30 minutes.
Book a Consultation