The StaffingOS platform:
nine modules, one stack.
StaffingOS is a complete, white-labeled staffing platform with nine integrated modules that manages the full workforce lifecycle from first worker touchpoint to final invoice. Temp, contract, per diem, shift-based, dedicated flex. One platform. No gaps.
Nine modules working as one system.
Worker Mobile App
Your app. Your brand. On every worker's phone.
Client Portal
Real-time visibility. Self-serve clients. Fewer phone calls.
Recruiter Console
Everything your recruiters need. Nothing they don't.
Job Distribution
Build a talent network you own. Reduce job board dependency.
Digital Onboarding
Application to first shift. No paperwork. No branch visit.
Credentialing & Compliance
Zero non-compliant placements. Automated.
Omnichannel Messaging
One inbox. Every channel. AI handles the routine.
Payroll & Pay Delivery
Payroll that runs itself. Pay workers when they want to be paid.
Billing & Accounts Receivable
Stop building invoices. Start approving them.
Every Model
Built for every staffing model, traditional and modern.
StaffingOS isn't just a platform for shift-based or on-demand staffing. It's engineered to support the full spectrum of how modern staffing firms operate, from decades-old placement models to the newest ways clients are sourcing flexible labor.
Established
Traditional Models
Modern & Hybrid
Flexible Models
100% White-Labeled
Workers download your app. Clients log into your portal. StaffingOS is invisible. You own the relationship.
Worker Mobile App
Your app. Your brand. On every worker's phone.
Your app is how workers find you, stay with you, and choose you over the competition. In a market where workers have options, a branded mobile experience is the baseline expectation.
- Workers find, claim, and manage shifts without calling a recruiter
- Push notifications drive fill rates and redeployment
- Available on iOS and Android under your brand
- Reduces recruiter workload by automating worker-side communication
Client Portal
Real-time visibility. Self-serve clients. Fewer phone calls.
Clients call when they don't know what's happening. The portal gives them visibility, which means fewer calls, more trust, and longer retention.
- Clients submit orders, view shift status, and approve timesheets in real time
- Live chat and messaging directly through the portal
- Branded experience: your client sees your platform, not ours
- Client NPS increases when they can see and control their orders
Recruiter Console
Everything your recruiters need. Nothing they don't.
Every minute your recruiters spend toggling between systems is a minute not spent filling orders. The Recruiter Console eliminates that overhead so your team does the work that actually grows your business.
- Full ATS with scheduling, timesheets, and credentialing in one view
- Automated OT/DT calculations and pay rate management
- Messaging across all channels from a single inbox
- More workers per recruiter, without burning out your team
Job Distribution
Build a talent network you own. Reduce job board dependency.
Most firms pay job boards every month to hire workers they have already placed. A branded app and job portal builds your direct talent pool so you stop paying to re-acquire your own database.
- Branded mobile app doubles as your direct recruiting channel
- White-labeled job portal on your own subdomain (jobs.yourcompany.com)
- Re-engage your existing database without expensive re-acquisition
- Distribute jobs to 75+ boards when you need to go wide
Digital Onboarding
Application to first shift. No paperwork. No branch visit.
Every hour between application and first shift is an hour a worker might choose someone else. Digital onboarding removes that friction without adding headcount to your team.
- I-9, W-4, background check, drug screen, E-Verify, direct deposit: all completed on mobile
- Workers complete onboarding from their phone in minutes
- Daily reminders reduce falloffs before first shift
- Automated nurture campaigns drive registrations and completions
Credentialing & Compliance
Zero non-compliant placements. Automated.
Manual compliance tracking has a ceiling. Automated credentialing removes it by tracking every requirement per worker and blocking any placement that falls short.
- Licenses, certifications, and permits tracked per worker and assignment
- Automated alerts before credentials expire
- Workers cannot be placed without meeting compliance requirements
- Purpose-built for healthcare, industrial, and high-compliance verticals
Omnichannel Messaging
One inbox. Every channel. AI handles the routine.
Communication overhead is one of the largest hidden costs in staffing. One inbox for every channel, with AI handling the volume your team can not.
- Email, SMS, WhatsApp, in-app chat, and more, all unified in one inbox
- AI agents handle FAQs, shift confirmations, and common worker questions
- Shared team inbox with private notes and assignment routing
- Broadcast campaigns to workers, clients, or specific talent pools
Payroll & Pay Delivery
Payroll that runs itself. Pay workers when they want to be paid.
Payroll in most firms is still a manual process of exports, reformatting, and re-entry. StaffingOS eliminates every step between an approved timesheet and a paid worker.
- Timesheets flow directly to payroll: no CSV exports, no re-entry
- W-2 and 1099 rules applied automatically by worker classification
- Multi-state tax calculations by work location, not home address
- Daily or weekly pay delivery: worker's choice, no capital required
Billing & Accounts Receivable
Stop building invoices. Start approving them.
Most firms still build invoices by hand. StaffingOS groups hours, applies rates, and formats per client so your back office reviews a ready-to-send invoice instead of building one from scratch.
- Invoices built and queued for review the moment timesheets are approved
- Client-specific bill rates, grouping rules, and templates applied automatically
- Automated reminders, aging statements, and auto-charge on overdue accounts
- Clients pay online directly through the branded client portal
Take Back Staffing
See the full platform
under your brand.
We'll walk you through all nine modules, white-labeled as your brand, in under 30 minutes. No pressure. Just the platform.
Curious how StaffingOS connects to your existing tools? See all integrations →