Nine modules.
One operating system.
From application to payday to redeployment — StaffingOS manages the complete workforce lifecycle across every staffing model you run. Temp, contract, per diem, shift-based, dedicated flex. One platform. No gaps.
Every Model
Built for every staffing model — traditional and modern.
StaffingOS isn't just a platform for shift-based or on-demand staffing. It's engineered to support the full spectrum of how modern staffing firms operate — from decades-old placement models to the newest ways clients are sourcing flexible labor.
Established
Traditional Models
Modern & Hybrid
Flexible Models
100% White-Labeled
Workers download your app. Clients log into your portal. StaffingOS is invisible — you own the relationship.
Worker Mobile App
Your app. Your brand. On every worker's phone.
The worker app is your front door. It's how workers find you, stay with you, and choose you over the competition. In a market where workers have more options than ever, a branded mobile experience isn't a nice-to-have — it's the baseline expectation.
- Workers find, claim, and manage shifts without calling a recruiter
- Push notifications drive fill rates and redeployment
- Available on iOS and Android under your brand
- Reduces recruiter workload by automating worker-side communication
Client Portal
Real-time visibility. Self-serve clients. Fewer phone calls.
Clients call when they don't know what's happening. The Client Portal gives them visibility — and when clients have visibility, they call less, trust more, and stay longer. It's a retention tool as much as it is a technology feature.
- Clients submit orders, view shift status, and approve timesheets in real time
- Live chat and messaging directly through the portal
- Branded experience — your client sees your platform, not ours
- Client NPS increases when they can see and control their orders
Recruiter Console
Everything your recruiters need. Nothing they don't.
Your recruiters are your most expensive resource. Every minute they spend toggling between systems, chasing down paperwork, or manually calculating rates is a minute not spent filling orders. The Recruiter Console eliminates the overhead so your team can do the work that actually grows your business.
- Full ATS with scheduling, timesheets, and credentialing in one view
- Automated OT/DT calculations and pay rate management
- Messaging across all channels from a single inbox
- More workers per recruiter — without burning out your team
Job Distribution
Build a talent network you own. Reduce job board dependency.
Most staffing firms pay job boards every month to hire workers they've already placed. StaffingOS breaks the cycle — a branded app advertised on social media builds your direct talent pool, a job portal captures web candidates, and 75+ board distribution handles the rest.
- Branded mobile app doubles as your direct recruiting channel
- White-labeled job portal on your own subdomain (jobs.yourcompany.com)
- Re-engage your existing database without expensive re-acquisition
- Distribute jobs to 75+ boards when you need to go wide
Digital Onboarding
Application to first shift. No paperwork. No branch visit.
Every hour between application and first shift is an hour a worker might choose someone else. Digital onboarding eliminates the friction that costs you candidates — and does it without adding headcount to your onboarding team.
- I-9, W-4, background check, drug screen, E-Verify, direct deposit — all mobile
- Workers complete onboarding from their phone in minutes
- Daily reminders reduce falloffs before first shift
- Automated nurture campaigns drive registrations and completions
Credentialing & Compliance
Zero non-compliant placements. Automated.
Manual compliance tracking has a ceiling. Eventually something gets missed — a credential expires overnight, a placement goes out without a required certification, and your liability exposure grows. StaffingOS removes the ceiling by automating the entire credentialing lifecycle.
- Licenses, certifications, and permits tracked per worker and assignment
- Automated alerts before credentials expire
- Workers cannot be placed without meeting compliance requirements
- Purpose-built for healthcare, industrial, and high-compliance verticals
Omnichannel Messaging
One inbox. Every channel. AI handles the routine.
Communication overhead is one of the largest hidden costs in staffing operations. Workers text. Clients email. Recruiters toggle between platforms. Omnichannel messaging brings everything into one place — and the AI layer handles the volume your team can't.
- Email, SMS, WhatsApp, in-app chat, and more — all unified
- AI agents handle FAQs, shift confirmations, and common worker questions
- Shared team inbox with private notes and assignment routing
- Broadcast campaigns to workers, clients, or specific talent pools
Payroll & Pay Delivery
Payroll that runs itself. Pay workers when they want to be paid.
Payroll in most staffing firms is still a manual process — exports, reformatting, imports, and hoping nothing breaks before Friday. StaffingOS eliminates every manual step between an approved timesheet and a worker getting paid correctly and on time.
- Timesheets flow directly to payroll — no CSV exports, no re-entry
- W-2 and 1099 rules applied automatically by worker classification
- Multi-state tax calculations by work location, not home address
- Daily or weekly pay delivery — worker's choice, no capital required
Billing & Accounts Receivable
Stop building invoices. Start approving them.
Most staffing firms still build invoices by hand. StaffingOS does the work for you — grouping hours, applying rates, formatting per client — so your back office reviews a ready-to-send invoice instead of building one from scratch. Everything after the send runs automatically.
- Invoices built and queued for review the moment timesheets are approved
- Client-specific bill rates, grouping rules, and templates applied automatically
- Automated reminders, aging statements, and auto-charge on overdue accounts
- Clients pay online directly through the branded client portal
Integration Ecosystem
Every integration native.
Every workflow connected.
15+ purpose-built integrations for the staffing industry. Not generic API connections — purpose-built workflows that are native to the platform and supported by our team.
Payroll & Pay Delivery
Approved timesheets flow straight to pay — daily or weekly, W-2 or 1099, no exports or re-entry.
Don't see what you need? We build custom integrations as part of our partnership model.
Ask us about it →Take Back Staffing
See the full platform
under your brand.
We'll walk you through all nine modules, white-labeled as your brand, in under 30 minutes. No pressure. Just the platform.