# StaffingOS > StaffingOS is a complete white-labeled technology platform for staffing firms, giving traditional agencies the full technology stack of a tech-native platform, operating entirely under their own brand. Built for mid-size to large organizations serving hourly, shift-based workforces across light industrial, healthcare, hospitality, dental, and related industries. StaffingOS is not an ATS. It is an end-to-end operating system covering worker acquisition, onboarding, scheduling, payroll, billing, and client management in one connected platform. ## Platform Overview - https://www.thestaffingos.com - Homepage explaining the market shift toward tech-enabled staffing, why traditional firms are losing ground, and how StaffingOS gives them the complete technology stack to compete. - https://www.thestaffingos.com/platform - Full overview of all nine platform modules and how they work as one connected system from worker acquisition through billing. ## Platform Modules - https://www.thestaffingos.com/platform/worker-app - The white-labeled iOS and Android mobile app workers use to find, claim, and manage shifts. Reduces recruiter workload and improves fill rates and worker redeployment. - https://www.thestaffingos.com/platform/client-portal - The client-facing portal where employers view open orders, track fill rates, and manage their staffing relationship, all branded as the staffing firm, not StaffingOS. - https://www.thestaffingos.com/platform/recruiter-console - The internal recruiter dashboard for managing workers, open orders, placements, and communications across all clients in one place. - https://www.thestaffingos.com/platform/job-distribution - How open positions are broadcast across job boards, partner platforms, and direct channels to attract qualified workers at scale. - https://www.thestaffingos.com/platform/onboarding - The digital onboarding flow that lets workers complete I-9s, tax forms, and required documentation before their first shift, entirely from a mobile device. - https://www.thestaffingos.com/platform/credentialing - How the platform manages worker credentials, licenses, and compliance requirements, including automated expiry tracking and re-verification alerts. - https://www.thestaffingos.com/platform/messaging - The omnichannel messaging system covering SMS, push notifications, and email from a shared team inbox. Client relationships stay with the company, not individual recruiters. - https://www.thestaffingos.com/platform/payroll - Pay delivery covering flexible pay cycles, same-day pay, and on-demand earnings access, a key driver of worker recruitment and retention. - https://www.thestaffingos.com/platform/billing - How invoicing, timesheet approval, and client billing flow through the platform, connected directly to payroll and scheduling data. ## Ownership Model - https://www.thestaffingos.com/platform-equity - Platform Equity is StaffingOS's IP ownership model. Enterprise staffing firms can license and own the platform they run their business on, creating a proprietary technology asset that increases company valuation at exit and eliminates vendor acquisition risk. ## Industries - https://www.thestaffingos.com/industries/light-industrial - How StaffingOS serves light industrial staffing: high-volume shift filling, fast mobile onboarding, and compliance management for warehouse and manufacturing environments. - https://www.thestaffingos.com/industries/nursing - How the platform handles nursing and travel nurse staffing: license and credential tracking, shift management, and mobile-first worker experience for nursing agencies. - https://www.thestaffingos.com/industries/dental - How the platform serves dental staffing firms: credential verification, per-diem placement workflows, and compliance requirements specific to dental temp staffing. - https://www.thestaffingos.com/industries/hospitality - How StaffingOS supports hospitality staffing: high-turnover environments, last-minute fill needs, and mobile-first scheduling for hotels, venues, and events. - https://www.thestaffingos.com/industries/supply-chain - How the platform serves supply chain and logistics staffing: high-volume placements, shift-based workforce management, and compliance tracking for distribution and fulfillment operations. ## Platform Deep Dives - https://www.thestaffingos.com/staffing-payroll-software - Detailed coverage of payroll and pay delivery for staffing firms: flexible pay cycles, same-day pay, and how payroll connects to timesheets and client billing. - https://www.thestaffingos.com/staffing-onboarding-software - Detailed coverage of digital onboarding for staffing firms: how paperless I-9s and mobile document collection reduce time-to-first-shift and improve worker experience. - https://www.thestaffingos.com/staffing-worker-app - Detailed coverage of the white-labeled worker mobile app: shift discovery, self-scheduling, pay transparency, and redeployment on iOS and Android. - https://www.thestaffingos.com/staffing-agency-client-portal - Detailed coverage of the client portal: how staffing agencies give employer clients real-time visibility into orders, fills, and workforce performance under the agency's own brand. ## Integrations - https://www.thestaffingos.com/integrations - Native integrations with payroll providers, background check vendors, VMS platforms, ATS systems, and job boards that connect directly into StaffingOS. ## Company and Resources - https://www.thestaffingos.com/about - Background on StaffingOS, the team, and why the platform was built. - https://www.thestaffingos.com/faqs - Answers to common questions about how StaffingOS works, who it is for, how implementation works, and how it differs from legacy ATS platforms. - https://www.thestaffingos.com/blog - Articles on staffing industry trends, technology adoption, workforce management, and what separates high-growth staffing firms from traditional ones. - https://www.thestaffingos.com/book - Schedule a platform demo. StaffingOS shows the full platform white-labeled as your brand in under 30 minutes. - https://www.thestaffingos.com/contact - Contact StaffingOS directly. --- # Full Page Content The following sections contain the cleaned body content of each key page. No navigation, no footer, no repeated CTAs. Content is accurate as of July 2026. --- ## Page: https://www.thestaffingos.com Title: StaffingOS | The Operating System for Modern Staffing ### It's time to take staffing back. The fastest growing staffing companies aren't winning on relationships or hustle alone, they're winning on technology. StaffingOS gives your firm the complete technology stack of a tech-native platform, white-labeled as your brand, without having to build it yourself. ### The market has already shifted. From 2021 to 2023, tech-enabled staffing platforms grew at 10x the rate of traditional firms. Specific technology investments predict virtually all of that growth differential, and they're all in StaffingOS. Legacy platforms built for a different era. Legacy all-in-one platforms were built when staffing ran on phones and filing cabinets. They've kept the lights on, but they cannot help you compete with what's coming. Every workaround your team has accepted as normal is costing you growth. Workers expect more. And they have options. The workers you need to recruit grew up with Uber, DoorDash, and on-demand everything. They expect a mobile-first experience, instant pay, and digital onboarding. If your competition offers it and you don't, you already know how that story ends. Tech-native platforms are inside your accounts. Traba. ShiftKey. Instawork. Wonolo. They aren't competing on relationships. They're competing on speed, transparency, and technology. They're already talking to your clients and your workers. The question isn't whether the threat is real. It's whether you're ready. Key data: 100% of top-growth staffing firms offered flexible pay cycles, near zero among slow growers. 30-40% fill rate improvements reported by firms adopting mobile-first, platform-like technology. Five specific technology investments shared by every high-growth firm in the analysis, all five are in StaffingOS. ### The operating system for modern staffing. StaffingOS is not an ATS. Not a scheduling tool. Not a pay delivery platform. It's a complete workforce management operating system, from worker acquisition through mobile app, through onboarding, scheduling, timesheets, payroll, billing, and client portal, all in one, all under your brand. For firms on legacy ATS platforms, StaffingOS serves as a bridge and a destination. You don't have to rip everything out on day one. You have to start moving, because every day you wait is a day your competition gets further ahead. Your brand everywhere, ours nowhere. Workers download your app. Clients log into your portal. Every notification, every email, every touchpoint carries your brand. StaffingOS is invisible. You own the relationship. We power it. Full stack, nothing missing. Nine integrated modules from worker acquisition through payroll and billing. This isn't an ATS with bolt-ons. It's one coherent operating system designed to work as a whole. A partner, not a vendor. StaffingOS combines out-of-the-box SaaS with custom development to match your market and operational approach. We build with you for the long term, not just activate a subscription and disappear. ### Nine modules. One platform. Zero compromises. Every module built for the reality of hourly, shift-based staffing. From the worker's first shift claim to the recruiter's final billing approval, it's all connected, all automated, all under your brand. Modules: Worker Mobile App, Client Portal, Recruiter Console, Job Distribution, Digital Onboarding, Credentialing and Compliance, Omnichannel Messaging, Payroll and Pay Delivery, Billing and Accounts Receivable. ### Platform Equity. Most staffing firms rent their technology. The fastest-growing ones own it. Platform Equity is StaffingOS's IP ownership model, giving enterprise staffing firms the ability to license and own the platform they run their business on. When your firm is acquired, merged, or valued, the platform is yours. Your technology should increase your multiple, not someone else's. Key benefits: Your technology increases your valuation. Eliminate vendor acquisition risk. Own your roadmap. Built for firms that think long-term. ### The Partnership Model. StaffingOS is a technology and development partner, one that operates more like an extension of your team than a vendor on a contract. Custom development included. Every market is different. We offer a hybrid of out-of-the-box SaaS and custom development to match your specific operational approach. Your roadmap drives ours. We build for the long term. Not for everyone, by design. StaffingOS is built for mid-size to large organizations with the resources and ambition to operate like a technology company. Not for white-collar or full-time placement, single-location firms, or off-the-shelf ATS seekers. Built for multi-branch staffing organizations serving hourly, shift-based workforces. Light industrial, Healthcare, Hospitality, Day labor. --- ## Page: https://www.thestaffingos.com/platform Title: Staffing Platform | 9 Modules, One System | StaffingOS ### Nine modules. One operating system. From application to payday to redeployment, StaffingOS manages the complete workforce lifecycle across every staffing model you run. Temp, contract, per diem, shift-based, dedicated flex. One platform. No gaps. ### Built for every staffing model. StaffingOS supports the full spectrum of how modern staffing firms operate, from decades-old placement models to the newest ways clients are sourcing flexible labor. Traditional Models: Temporary Staffing, Temp-to-Perm, Contract, Direct Hire / Full-Time. Flexible Models: Shift-Based Staffing, Per Diem (Multi-Client), Dedicated Flex Workforce, Statement of Work, Hybrid Models. 100% White-Labeled. Workers download your app. Clients log into your portal. StaffingOS is invisible. You own the relationship. ### Module 1: Worker Mobile App Your app. Your brand. On every worker's phone. The worker app is your front door. In a market where workers have more options than ever, a branded mobile experience isn't a nice-to-have. It's the baseline expectation. Workers find, claim, and manage shifts without calling a recruiter. Push notifications drive fill rates and redeployment. Available on iOS and Android under your brand. Reduces recruiter workload by automating worker-side communication. ### Module 2: Client Portal Real-time visibility. Self-serve clients. Fewer phone calls. Clients call when they don't know what's happening. The Client Portal gives them visibility, and when clients have visibility, they call less, trust more, and stay longer. It's a retention tool as much as it is a technology feature. Clients submit orders, view shift status, and approve timesheets in real time. Live chat and messaging directly through the portal. Branded experience, your client sees your platform, not ours. Client NPS increases when they can see and control their orders. ### Module 3: Recruiter Console Everything your recruiters need. Nothing they don't. Your recruiters are your most expensive resource. Every minute they spend toggling between systems, chasing down paperwork, or manually calculating rates is a minute not spent filling orders. The Recruiter Console eliminates the overhead. Full ATS with scheduling, timesheets, and credentialing in one view. Automated OT/DT calculations and pay rate management. Messaging across all channels from a single inbox. More workers per recruiter, without burning out your team. ### Module 4: Job Distribution Build a talent network you own. Reduce job board dependency. Most staffing firms pay job boards every month to hire workers they've already placed. StaffingOS breaks the cycle. A branded app advertised on social media builds your direct talent pool, a job portal captures web candidates, and 75+ board distribution handles the rest. Branded mobile app doubles as your direct recruiting channel. White-labeled job portal on your own subdomain. Re-engage your existing database without expensive re-acquisition. Distribute jobs to 75+ boards when you need to go wide. ### Module 5: Digital Onboarding Application to first shift. No paperwork. No branch visit. Every hour between application and first shift is an hour a worker might choose someone else. Digital onboarding eliminates the friction that costs you candidates, without adding headcount to your onboarding team. I-9, W-4, background check, drug screen, E-Verify, direct deposit, all mobile. Workers complete onboarding from their phone in minutes. Daily reminders reduce falloffs before first shift. Automated nurture campaigns drive registrations and completions. ### Module 6: Credentialing and Compliance Zero non-compliant placements. Automated. Manual compliance tracking has a ceiling. Eventually something gets missed, a credential expires overnight, a placement goes out without a required certification, and liability exposure grows. StaffingOS removes the ceiling by automating the entire credentialing lifecycle. Licenses, certifications, and permits tracked per worker and assignment. Automated alerts before credentials expire. Workers cannot be placed without meeting compliance requirements. Purpose-built for healthcare, industrial, and high-compliance verticals. ### Module 7: Omnichannel Messaging One inbox. Every channel. AI handles the routine. Communication overhead is one of the largest hidden costs in staffing operations. Workers text. Clients email. Recruiters toggle between platforms. Omnichannel messaging brings everything into one place, and the AI layer handles the volume your team can't. Email, SMS, WhatsApp, in-app chat, and more, all unified. AI agents handle FAQs, shift confirmations, and common worker questions. Shared team inbox with private notes and assignment routing. Broadcast campaigns to workers, clients, or specific talent pools. ### Module 8: Payroll and Pay Delivery Payroll that runs itself. Pay workers when they want to be paid. Payroll in most staffing firms is still a manual process: exports, reformatting, imports, and hoping nothing breaks before Friday. StaffingOS eliminates every manual step between an approved timesheet and a worker getting paid correctly and on time. Timesheets flow directly to payroll, no CSV exports, no re-entry. W-2 and 1099 rules applied automatically by worker classification. Multi-state tax calculations by work location, not home address. Daily or weekly pay delivery, worker's choice, no capital required. ### Module 9: Billing and Accounts Receivable Stop building invoices. Start approving them. Most staffing firms still build invoices by hand. StaffingOS does the work: grouping hours, applying rates, formatting per client, so your back office reviews a ready-to-send invoice instead of building one from scratch. Everything after the send runs automatically. Invoices built and queued for review the moment timesheets are approved. Client-specific bill rates, grouping rules, and templates applied automatically. Automated reminders, aging statements, and auto-charge on overdue accounts. Clients pay online directly through the branded client portal. ### Integration Ecosystem. 15+ purpose-built integrations for the staffing industry. Not generic API connections, purpose-built workflows that are native to the platform and supported by the StaffingOS team. Categories: Payroll and Pay Delivery, Compliance and Screening, Messaging and Communication, Invoicing and Accounts Receivable, Worker Acquisition. --- ## Page: https://www.thestaffingos.com/platform/worker-app Title: Worker Mobile App for Staffing Agencies | StaffingOS ### Your app. On every worker's phone. Workers don't call recruiters anymore. They open an app. StaffingOS gives your firm a fully branded mobile experience that supports both traditional hiring and on-demand shift claiming, so your team spends less time on coordination and more time on growth. ### Traditional application or on-demand shift claiming. StaffingOS supports both models natively, with the same onboarding, timesheet, and compliance workflows underneath. Traditional Model: Workers apply. You place. Workers browse open positions and submit applications. Your team reviews, screens, and places. Features: Job browsing and application, resume and document upload, interview scheduling, offer acceptance. On-Demand Model: Shifts post. Workers claim. Open shifts are posted to your marketplace and workers are notified instantly. They claim available shifts by location, specialty, and pay, no recruiter coordination required. Features: Shift marketplace browsing, instant claim and confirmation, push notifications for new matches, per diem and multi-client support. Shared foundation: Onboarding, Timesheets, Compliance, Pay. ### Workers self-serve. Your recruiters scale. Every task a worker handles in the app is one less call, text, or email to your team. More self-service means more workers per recruiter, without burning anyone out. Instant messaging. Workers communicate directly with your staffing team from inside the app. No texting personal numbers, no missed calls. Real-time, organized, and tracked. Shift offers and notifications. Push notifications deliver shift offers, placement updates, and important reminders the moment they're relevant. Workers stay informed without your team chasing them down. Schedule and placement management. Workers view upcoming assignments, get directions, receive placement-specific instructions, and confirm attendance, all in the app. Timesheet submission. Clock in, clock out, submit timesheets. Workers handle it themselves. Your back office gets clean data automatically. Worker referrals. Workers submit referrals directly from the app. Your best workers become your best recruiters, with a built-in, trackable referral loop. Branch details and contact lookup. Workers look up branch locations, hours, and contact information without calling your office. Career resources. Provide workers with training materials, job tips, safety guides, and upskilling resources directly inside the app. Build loyalty and improve quality. Pay history and documents. Workers access pay stubs, W-2s, and direct deposit settings without contacting your office. Support volume drops. ### Your brand. Everywhere. Ours, nowhere. Workers download your app, not a StaffingOS app. Your logo, your colors, your name in the App Store and Google Play. Every notification, every message, every screen carries your brand. StaffingOS is invisible. You own the relationship. App Store and Google Play: Listed under your company name and branding. Workers search for your firm, not a staffing tech vendor. Your colors and logo: The app is fully skinned to match your brand identity across every screen. Your domain and communications: All push notifications, emails, and in-app messages come from your brand, building worker loyalty to you, not the platform. Availability: iOS and Android under your brand. 30-40% fill rate improvements reported by firms with mobile-first technology. Workers who self-serve are more likely to return for future shifts and refer peers. --- ## Page: https://www.thestaffingos.com/platform/payroll Title: Staffing Payroll Software | Daily and Weekly Pay | StaffingOS ### Payroll that runs itself. Pay workers when they want to be paid. Daily or traditional pay cycles, worker's choice. W-2 or 1099, single state or multi-jurisdiction. StaffingOS eliminates every manual step between a completed shift and a worker getting paid correctly and on time. ### Flexible pay isn't a perk. It's a recruiting tool. When a worker chooses between two staffing firms and one pays daily while the other pays on Friday, that's not a close call. 100% of top-growth staffing firms offer flexible pay cycles. Near zero among slow growers. If the firm down the street offers daily pay and you don't, you already know how that recruitment conversation ends. StaffingOS closes that gap, without requiring you to front payroll capital or change how your back office operates. Pay timing options: Daily Pay (next business day, most popular), Traditional Weekly (Friday). Payment methods: Direct Deposit, Pay Card, Mobile Wallet. Worker selects preference during onboarding. Can be changed anytime. ### Manual payroll is killing your back office. Manual CSV exports every pay period. Someone exports from the ATS, reformats data in Excel, imports it into payroll, and hopes nothing breaks. Every single week. Time collection that doesn't match. Every client tracks time differently. Your team reconciles discrepancies manually before payroll can run. Tax rules applied by hand. Workers who cross state lines within a single pay period need taxes calculated by work location, not home address. Most systems don't handle this automatically. Paying for workers who didn't work. Legacy payroll systems charge per worker in the system, not per worker who actually earned pay that week. Your costs don't flex with your volume. W-2 and 1099 managed in separate systems. Mixed workforces mean two different payroll processes, two different year-end workflows, and double the opportunity for errors. ### How StaffingOS solves it. Timesheet data flows directly to payroll. No exports, no reformatting, no manual steps. Tax rules applied automatically by work location, not home address, every pay period. W-2 and 1099 handled in one platform. Correct logic applied per worker. No dual-system management. Daily or weekly pay, worker's choice. Integrated payroll partners handle the timing. You don't front the capital. Volume-based pricing that flexes with your actual workforce. ### W-2 or 1099, the right rules applied automatically. W-2 Employees: Payroll tax withholding calculated and remitted automatically. Federal, state, and local taxes applied by work location, not home address. OT and DT rules enforced per jurisdiction. W-2 forms generated at year-end. ACA eligibility and benefits tracking supported. 1099 Independent Contractors: No withholding, contractor manages their own tax obligations. Compliant contractor pay rails built in. 1099-NEC forms generated at year-end. Contractor agreements managed digitally. Separate payment processing from W-2 payroll. ### How it works, step by step. Step 1: Shift completed. Worker clocks out and submits timesheet for approval. Step 2: Timesheet approved. Recruiter or client approves. Hours are locked and data flows to payroll automatically, no export, no re-entry. Step 3: Pay processed. Platform applies the correct W-2 or 1099 rules, OT/DT calculations, and multi-state tax treatment for every worker. Step 4: Worker paid. Funds hit the worker's direct deposit, pay card, or mobile wallet, daily or weekly, based on preference set at onboarding. ### Full Feature Set. Timesheet-to-payroll automation: Approved timesheets trigger payroll processing directly. No CSV exports, no manual imports. Hours flow from the worker's app to payroll without anyone touching them. Multi-state and multi-jurisdiction tax: Workers who cross state lines in a single pay period need taxes calculated by work location. StaffingOS applies the correct federal, state, and local rules automatically. OT and DT by jurisdiction: Overtime and double-time rules vary by state, client, and contract. The platform enforces the correct rules for every shift. Daily and weekly pay delivery: Workers choose their pay cycle during onboarding. Daily pay is funded and delivered through Everee without your firm fronting the capital. Shift differentials and per diem: Night differentials, weekend premiums, hazard pay, and per diem rates are configured once and applied automatically. Year-end tax form generation: W-2s and 1099-NECs are generated automatically at year-end based on worker classification and earnings data already in the system. Payroll reporting and audit trails: Complete payroll history, tax remittance records, and per-worker earnings data, all accessible in one place, audit-ready and always current. ### Flexible pay as a retention and redeployment engine. Workers who get paid on their terms are more likely to return for future shifts, accept more assignments, and refer others. Attraction: Workers choose firms that pay on their terms, especially in competitive labor markets. Retention: Workers paid daily are more engaged, more reliable, and more likely to return. Redeployment: Satisfied workers claim more future shifts and refer peers into your talent pool. Powered by Everee. StaffingOS integrates directly with Everee, one of the most advanced payroll and pay delivery platforms built specifically for the staffing industry. Their infrastructure handles the funding, compliance, and delivery. --- ## Page: https://www.thestaffingos.com/platform-equity Title: Platform Equity for Staffing Agencies | StaffingOS ### Stop renting your most critical asset. Every day your firm runs on someone else's technology, you're building their valuation, not yours. Platform Equity changes that. It's the IP ownership model that turns your staffing platform into a proprietary asset, a competitive moat, and a line item on your balance sheet. ### Owning your platform changes everything. You own the IP outright. License and own the intellectual property. It's yours to keep, not yours to lease. An asset on your balance sheet. The platform becomes proprietary equity that adds to what your firm is worth. Your roadmap, yours alone. Development priorities are driven by your business, never shared with competitors. Zero vendor-acquisition risk. You're never exposed to someone else's pricing changes or corporate transaction. A higher multiple at exit. A proprietary technology platform lifts your valuation when it matters most. Operate like a technology company. Because with Platform Equity, that's exactly what your agency becomes. ### Three reasons enterprise operators choose Platform Equity. Your technology increases your multiple. When PE firms, strategic buyers, or acquirers value your company, a proprietary technology platform is a meaningful asset. It signals competitive moat, operational efficiency, and defensibility. Firms that own their platform consistently command higher multiples at exit. Vendor acquisition risk is real. What happens when your software vendor gets acquired? Pricing changes. Roadmaps shift. Support deteriorates. Competitors suddenly share your platform. It's not hypothetical. It has happened repeatedly in staffing tech. Platform Equity means you're never at the mercy of someone else's corporate transaction. Your roadmap, not theirs. Traditional SaaS vendors build for their entire customer base. Your feature request goes into a queue behind hundreds of accounts with conflicting priorities. With Platform Equity, your development roadmap is driven by your business, your clients, and your market. ### Platform Equity is for operators who think long-term. This model isn't for every firm. It's for the CEO or founder who is building something that will last, who thinks about legacy, competitive advantage, and what their company will be worth in five years, not just whether the shifts got filled this week. If you're running a multi-branch organization and you've ever thought we should just build our own technology, Platform Equity is the answer. You get the platform without the $30-50M build cost, and you own it from day one. Who it's for: Multi-branch staffing organizations with the operational complexity that demands purpose-built technology. Firms planning for acquisition or exit where a proprietary technology asset meaningfully increases valuation. CEOs and founders building for legacy who think in terms of competitive moat, not just monthly fill rates. Operators tired of vendor dependency who want to control their own roadmap and eliminate platform risk. --- ## Page: https://www.thestaffingos.com/staffing-payroll-software Title: Staffing Payroll Software | Automated Pay Delivery | StaffingOS ### Staffing payroll software built into the platform. Payroll for staffing agencies should not be a separate vendor, a separate login, or a separate data problem. StaffingOS includes payroll natively: weekly cycles, direct deposit, W-2 and 1099 handling, and pay stubs workers access in the app, all connected to time and billing. Features at a glance: Weekly pay cycles (on-time, every time), direct deposit (workers paid automatically), W-2 and 1099 (both worker types handled), billing sync (payroll and invoicing connected). ### Separate payroll tools mean manual reconciliation, and manual reconciliation means errors. Most staffing platforms make you export timesheets, import them into a payroll system, and manually check that billing and payroll match. That process breaks every time data changes. Double data entry: Hours approved in one system have to be re-entered or exported into the payroll tool. Every step is a chance for data to get out of sync. Reconciliation every pay run: Payroll and billing totals rarely match on the first pass. Someone has to investigate the gap, find the error, and reprocess manually. W-2 and 1099 handled separately: Agencies with mixed worker types often manage employee payroll and contractor payments in completely different systems. Late pay and worker complaints: Manual payroll processes break under volume. When pay runs slip, workers notice, and trust in the agency erodes fast. ### Payroll that lives in the same system as time, billing, and the worker app. StaffingOS connects approved timesheets directly to payroll and billing. There is no export, no import, and no reconciliation step. When a timesheet is approved, payroll calculates automatically and the invoice generates from the same data. Weekly pay cycles: Run payroll on a weekly schedule built for staffing volume. Pay cycles close automatically based on approved timesheets, no manual triggers required. Direct deposit: Workers are paid via direct deposit on a consistent schedule. No paper checks, no delay. W-2 and 1099 handling: Manage employees and independent contractors in the same platform. Both worker types flow through the correct payroll treatment without manual sorting. Pay stubs in the worker app: Workers access their pay history and download stubs directly from the branded worker app. Fewer pay-related calls to your team. Billing sync: Payroll and client billing run off the same approved timesheet data. No reconciliation step, no gap between what you paid workers and what you invoiced clients. One system, one source of truth: Timesheets, payroll, billing, and the worker app are all modules in the same platform. Data flows forward automatically at every step. ### One approved timesheet drives both sides of the ledger. When a client approves a timesheet, payroll calculates and the client invoice generates from that same record. No double entry, no gap to reconcile, no separate billing run. The automated pipeline: Timesheet approved by client, payroll calculates automatically, invoice generates from same data, worker paid on weekly cycle, client billed on agreed terms. --- ## Page: https://www.thestaffingos.com/about Title: About StaffingOS | Built by Staffing People, for Staffing People ### More than a platform. It's a movement. StaffingOS exists to empower staffing agencies to own their tech, elevate their brand, and lead the future of work, not surrender it to gig platforms. ### Mission: Empower agencies to own their tech, elevate their brand, and lead the future of work. StaffingOS is a strategic partner, helping agencies that have built real relationships and real reputations get the technology platform they've always deserved. Founded: 2017. Average time to launch: 6-8 weeks. White-labeled: 100%. Industries served: 4+. ### History. 2000s: Founder Rick Richard created PreEnroll, the first online registration platform for youth sports, adopted by 30 YMCA chapters and later acquired. 2010: Groove Development became a top Northwest software firm, building apps including Nike's 2016 Rio Olympics app and DOJOApp. 2017: StaffUpApp launched as a mobile job board and evolved into a full staffing agency operating system. Bryan Wilson joined as Head of Product. 2021: Added digital onboarding, in-app messaging, and timesheets, the core of what would become the full operating system. 2022: Introduced shift scheduling purpose-built for dental, healthcare, light industrial, and hospitality staffing. 2023-2024: Launched the Recruiter Console and Client Portal. Partnered with Crisp for omnichannel messaging across SMS, email, WhatsApp, and more. 2025-2026: StaffUp becomes StaffingOS. A full rebrand reflecting the platform's evolution into a complete operating system, with faster worker payments, flexible scheduling, and a new identity built for the next decade of staffing. ### The Team. Rick Richard, CEO. Rick guides the company with an unwavering focus on client partnerships and shared success. His background building and scaling technology products from the ground up shapes how StaffingOS approaches every agency relationship. Bryan Wilson, Head of Product. Bryan shapes the product strategy around three principles: flexibility, relevance, and agency control. If StaffingOS does something, it's because Bryan asked the question, does this actually help an agency owner do more? Jez Louise, VP of Client Success. Jez leads the teams that get agencies live and keep them successful. When you launch on StaffingOS, Jez's team is the one making sure every piece is in place. Chris Richard, VP of Business Development. Chris leads sales through a partnership-first approach. He's not trying to close a deal. He's trying to find agencies that are genuinely the right fit and help them get there. Huruy Tewelde, VP of Sales and Partnerships. Huruy builds the strategic partnerships that extend what StaffingOS can do, and represents the company at industry events where the future of staffing is being shaped. Emily Castaneda, VP of Education and Enablement. Emily turns StaffingOS expertise into content clients can act on. Whether it's a training video, a how-to doc, or a Knowledge Base article, she makes sure the world understands what StaffingOS can do and that clients always feel confident. --- ## Page: https://www.thestaffingos.com/faqs Title: FAQs | StaffingOS Description: Answers to the questions heard most often about StaffingOS, what it is, how it works, and what it takes to get started. ### The Platform Q: What is StaffingOS and what does it do? A: StaffingOS is a white-labeled staffing platform built for hourly and shift-based staffing agencies. It gives your agency a branded worker mobile app, client portal, digital onboarding, omnichannel messaging, automated payroll, and billing, all in one connected system. The goal is to replace the 6-8 disconnected tools most agencies cobble together and give your workers, clients, and recruiters a modern experience under your brand. Q: How is StaffingOS different from traditional staffing software like Bullhorn or TempWorks? A: Traditional ATS platforms are built for recruiter workflows, tracking candidates and managing job orders. StaffingOS is built for the full operational reality of hourly, shift-based staffing: workers claiming shifts from a mobile app, digital onboarding with no paperwork, flexible pay, automated invoicing, and omnichannel messaging. If your recruiters are still spending their days chasing confirmations, collecting paperwork, and building invoices by hand, that's exactly the gap StaffingOS fills. It also integrates with Bullhorn, TempWorks, and JobAdder, so you don't have to choose between the two. Q: Do I have to replace my current ATS to use StaffingOS? A: No. StaffingOS integrates with leading ATS platforms including Bullhorn, TempWorks, and JobAdder. Many agencies run StaffingOS as the worker and client experience layer, the mobile app, onboarding, messaging, and pay delivery, while keeping their existing ATS as the back-end system of record. If you don't have an ATS or want to consolidate, StaffingOS includes a full Recruiter Console with built-in ATS functionality. Q: Is StaffingOS white-labeled? Will workers and clients see my brand or yours? A: StaffingOS is 100% white-labeled. Workers download your branded app from the App Store and Google Play under your agency's name. Clients log into your branded portal. Onboarding documents carry your logo and colors. There's no "Powered by StaffingOS" watermark anywhere in the worker or client experience. The platform looks and feels like technology your agency built. Q: What types of staffing agencies use StaffingOS? A: StaffingOS is purpose-built for hourly and shift-based staffing. It's a strong fit for light industrial, healthcare (per diem nursing, allied health, dental), hospitality, and clerical/office staffing agencies. The common thread is high volumes of workers across many shifts, where manual coordination doesn't scale and worker engagement is the difference between a filled shift and a no-show. Q: How does StaffingOS help agencies reduce costs and increase placements? A: By engaging workers directly through your branded app, you build a loyal talent community that you own, reducing your dependence on expensive job boards. Workers self-serve shifts, reducing recruiter time spent on confirmations and check-ins. Digital onboarding cuts time-to-placement, and automated billing eliminates hours of manual admin. The result is more placements with the same team, and a talent pool that keeps coming back. ### Features and Modules Q: How does the worker mobile app improve fill rates? A: Workers browse and claim open shifts directly from the app, no phone tag, no back-and-forth texts with recruiters. Push notifications alert workers the moment a new shift matching their profile opens up. The easier it is to claim a shift, the faster it gets filled. Agencies using the StaffingOS mobile app see faster confirmation rates, fewer no-shows, and significantly higher redeployment of workers already in their database. Q: How does digital onboarding work? A: Workers complete their entire onboarding on their phone: I-9, W-4, direct deposit, background check authorization, drug screening, E-Verify, and any required licenses or certifications. No branch visit required. No paper forms. Documents are stored on the worker's profile and synced back to your ATS automatically. The credentialing engine enforces compliance rules, so a worker can't be assigned to a shift until every required step is complete. Q: What is flexible pay and how does it work? A: Flexible pay lets workers choose whether they want to be paid daily or on a traditional weekly schedule, directly from the mobile app. Powered by Everee, workers access their earned wages the same day they work without your agency fronting the capital. Everee advances the funds and your agency settles on your normal payroll cycle. For agencies competing for hourly workers, offering daily pay is one of the highest-impact recruiting and retention tools available. Q: How does billing and invoicing automation work? A: The moment a timesheet is approved in StaffingOS, an invoice is automatically built and queued for your back office to review. Your team approves and sends, everything after that is handled. Automated reminders go out on past-due invoices, clients can pay online directly through the invoice, and your AR dashboard shows outstanding balances and aging in real time. Your back office stops building invoices and starts approving them. Q: Does StaffingOS integrate with Bullhorn, Avionté, or other ATS platforms? A: Yes. StaffingOS integrates with leading ATS and CRM systems including Bullhorn, Avionté, TempWorks, and JobAdder, so you can sync candidates, jobs, placements, and timesheets without double entry. If you're running a different system, reach out and we'll walk you through our integration options. Q: How does StaffingOS handle timesheets and payroll data? A: StaffingOS includes built-in digital timesheets that workers complete and managers approve, all from their phones. Once approved, timesheet data automatically syncs with your payroll provider, reducing manual entry and the errors that come with it. Combined with automated invoice generation, your back office spends far less time on administrative tasks and far more time on exceptions that actually need attention. ### Security and Compliance Q: Is StaffingOS secure and compliant with GDPR and U.S. data protection laws? A: Yes. StaffingOS complies with GDPR, CCPA, and other applicable data protection regulations. All data is encrypted in transit and at rest, and we partner with trusted infrastructure providers to ensure the highest standards of security and privacy. Worker documents, including I-9s, W-4s, and background check results, are stored securely and access-controlled to protect sensitive information. ### Getting Started Q: How long does it take to launch? A: Most agencies are fully live in 6-8 weeks, depending on the number of modules being activated and the complexity of any ATS integrations. The StaffingOS onboarding team manages the setup end-to-end: app store submissions, brand configuration, integration setup, and recruiter training. You're not handed a product and told to figure it out. Q: What does StaffingOS cost? A: StaffingOS is priced based on the modules you need and the scale of your operation, not per-seat pricing that punishes you for growing your recruiting team. To get a specific number for your agency, the best next step is booking a 30-minute call. We'll walk through your current tech stack, what you're trying to solve, and give you a clear picture of what it looks like to run on StaffingOS. --- ## Page: https://www.thestaffingos.com/integrations Title: Integrations | StaffingOS StaffingOS doesn't try to build everything. It partners with the best tools in payroll, compliance, messaging, invoicing, and job distribution, and connects them so staffing teams never have to switch tabs. All integrations listed are native to the platform and supported by the StaffingOS team. Custom integrations are available as part of the partnership model. Payroll and Pay Delivery: Everee (flexible pay, daily pay, pay delivery), Zeal (payroll infrastructure), Rapid Paycard (pay card delivery), Stitch Workflow (payroll workflow), Bilflo (billing and back office). Job Distribution and Worker Acquisition: Dstribute (job distribution), Job Robotix (job board automation), Staffing Referrals (worker referral programs). Messaging and Communication: Crisp (omnichannel messaging), Twilio (SMS infrastructure), WhatsApp (worker messaging). Compliance and Background Screening: Yardstik (background checks), E-Verify (work authorization), BTNX Rapid Reader (rapid drug screening). ATS and Workforce Management: TempWorks (ATS integration), Bullhorn (ATS integration), JobAdder (ATS integration), People 2.0 (employer of record and back office). Funding and Finance: American Funding Solutions (invoice factoring and funding), Payroll Funding Canada (payroll funding for Canadian operations), Experian (credit and risk). Tax and Compliance: ADP (tax filing), MJA and Associates (tax compliance). --- # Pages Not Yet Included (Manual Pass Pending) The following pages from the llms.txt index are not yet included in this file. Content to be added in the next pass: - https://www.thestaffingos.com/platform/client-portal - https://www.thestaffingos.com/platform/recruiter-console - https://www.thestaffingos.com/platform/job-distribution - https://www.thestaffingos.com/platform/onboarding - https://www.thestaffingos.com/platform/credentialing - https://www.thestaffingos.com/platform/messaging - https://www.thestaffingos.com/platform/billing - https://www.thestaffingos.com/staffing-onboarding-software - https://www.thestaffingos.com/staffing-worker-app - https://www.thestaffingos.com/staffing-agency-client-portal - https://www.thestaffingos.com/industries/light-industrial - https://www.thestaffingos.com/industries/nursing - https://www.thestaffingos.com/industries/dental - https://www.thestaffingos.com/industries/hospitality - https://www.thestaffingos.com/industries/supply-chain - https://www.thestaffingos.com/blog